Privacy Policy - Australia’s Premier Japanese Culture Dining Precinct

Azabu Management Pty Limited (ACN 657 658 010) and its related bodies corporate (we, our, us) recognise the importance of protecting the privacy and the rights of individuals in relation to their personal information. This document is our privacy policy and it tells you how we collect and manage your personal information.

We respect your rights to privacy under the Privacy Act 1988 (Cth) (Act) and we comply with all of the Act’s requirements in respect of the collection, management and disclosure of your personal information.

What is your personal information?

When used in this privacy policy, the term “personal information” has the meaning given to it in the Act. In general terms, it is any information that can be used to personally identify you. This may include your name, address, telephone number, email address and profession or occupation. If the information we collect personally identifies you, or you are reasonably identifiable from it, the information will be considered personal information.

What personal information do we collect and hold?

We may collect the following types of personal information:

Name
Mailing or street address
Email address
Telephone number
Facsimile number
Age or birth date
Employment-related information (if applying for a position)
Profession, occupation, or job title
Details of products and services purchased or enquired about
Additional information necessary to deliver products and services or respond to enquiries
Additional information provided directly or indirectly through websites or online presence
Information provided through customer surveys or visits by representatives

How do we collect your personal information?

We collect your personal information directly from you unless it is unreasonable or impracticable to do so. When collecting personal information from you, we may collect in ways including:

Through your access and use of our website;
Any enquiries made through phone calls;
When you apply for a position with us;
During conversations between you and our representatives;
When you complete an application, make a purchase in our physical stores, restaurants, or other hospitality venues, or purchase online;
When you enter competitions and promotions that we organise;
We may also collect personal information from third parties including: recruitment agents, credit reporting agencies, marketing agencies, our authorised retailers and other service providers.

What happens if we can’t collect your personal information?

If you do not provide us with the personal information described above, some or all of the following may happen:

We may not be able to provide the requested products or services to you, either to the same standard or at all;
We may not be able to provide you with information about products and services that you may want, including information about discounts, sales or special promotions;
We may be unable to tailor the content of our websites to your preferences and your experience of our websites may not be as enjoyable or useful;
If you are applying for a position with us, we may be unable to consider your application for a position; or
You may not be eligible for our competitions and promotions.

For what purposes do we collect, hold, use and disclose your personal information?

We collect personal information about you so that we can perform our business activities and functions and to provide best possible quality of customer service.
We collect, hold, use and disclose your personal information for the following purposes:

To provide products and services to you and to send communications requested by you;
To answer enquiries and provide information or advice about existing and new products or services;
To assess the performance of the website and to improve the operation of the website;
To conduct business processing functions including providing personal information to our related bodies corporate, contractors, service providers or other third parties;
For the administrative, marketing (including direct marketing), planning, product or service development, quality control and research purposes of Azabu Management Pty Limited, its related bodies corporate, contractors or service providers;
To provide you with marketing communications, newsletters and alerts, surveys and invitations and offers for products including new products that may be of interest to you;
To administer and manage promotions and competitions;
To provide your updated personal information to our related bodies corporate, contractors or service providers;
To update our records and keep your contact details up to date;
If you have applied for a position with us, to evaluate your application;
To process and respond to any complaint or enquiry made by you; and
To comply with any law, rule, regulation, lawful and binding determination, decision or direction of a regulator, or in co-operation with any governmental authority of any country.

Your personal information will not be shared, sold, rented or disclosed other than as described in this Privacy Policy.

To whom may we disclose your information?

We may disclose your personal information to:  We may disclose your personal information to service providers who assist in fulfilling your orders at our retail and online stores, or to suppliers involved in wholesale transactions.

Our employees, related bodies corporate, contractors or service providers for the purposes of operation of our website or our business, fulfilling requests by you, and to otherwise provide products and services to you including, without limitation, web hosting providers, IT systems administrators, mailing houses, couriers, payment processors, data entry service providers, electronic network administrators, debt collectors, and professional advisors such as accountants, solicitors, business advisors and consultants;
Suppliers and other third parties with whom we have commercial relationships, for business, marketing, and related purposes; and
Any organisation for any authorised purpose with your express consent.

We may combine or share any information that we collect from you with information collected by any of our related bodies corporate (within Australia).

Direct marketing materials

You may opt out of receiving marketing communications from our restaurants, retail stores, or online store independently, based on your preferences. Simply follow the opt-out instructions provided in each communication or contact us directly.
We may send you direct marketing communications and information about our products and services that we consider may be of interest to you. These communications may be sent in various forms, including mail, SMS, fax and email, in accordance with applicable marketing laws, such as the Spam Act 2003 (Cth). You consent to us sending you those direct marketing communications by any of those methods. If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so. In addition, at any time you may opt-out of receiving marketing communications from us by contacting us (see the details below) or by using opt-out facilities provided in the marketing communications and we will then ensure that your name is removed from our mailing list.
We do not provide your personal information to other organisations for the purposes of direct marketing.

How can you access and correct your personal information?

You may request access to any personal information we hold about you at any time by contacting us (see the details below). Where we hold information that you are entitled to access, we will try to provide you with suitable means of accessing it (for example, by mailing or emailing it to you). We may charge you a fee to cover our administrative and other reasonable costs in providing the information to you. We will not charge for simply making the request and will not charge for making any corrections to your personal information.
There may be instances where we cannot grant you access to the personal information we hold. For example, we may need to refuse access if granting access would interfere with the privacy of others or if it would result in a breach of confidentiality. If that happens, we will give you written reasons for any refusal.
If you believe that personal information we hold about you is incorrect, incomplete or inaccurate, then you may request us to amend it. We will consider if the information requires amendment. If we do not agree that there are grounds for amendment then we will add a note to the personal information stating that you disagree with it.

What is the process for complaining about a breach of privacy?

What is the process for complaining about a breach of privacy?
If you believe that your privacy has been breached, please contact our Privacy Officer using the contact information below and provide details of the incident so that we can investigate it.
We request that complaints about breaches of privacy be made in writing, so we can be sure about the details of the complaint. Our Privacy Officer deals with privacy complaints and any complaints should be directed to our Privacy Officer using the contact details below. We will attempt to confirm as appropriate and necessary with you your understanding of the conduct relevant to the complaint and what you expect as an outcome. We will inform you whether we will conduct an investigation, the name, title, and contact details of the investigating officer and the estimated completion date for the investigation process.
After we have completed our enquiries, we will contact you, usually in writing, to advise the outcome and invite a response to our conclusions about the complaint. If we receive a response from you, we will assess it and advise if we have changed our view.

Do we disclose your personal information to anyone outside Australia?

We may disclose personal information to entities located outside of Australia, including partners and service providers in countries where we operate wholesale or retail services. We take reasonable steps to ensure these recipients comply with privacy obligations.
We may disclose personal information to our related bodies corporate and third party suppliers and service providers located overseas for some of the purposes listed above.
We take reasonable steps to ensure that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information.
We may disclose your personal information to entities located outside of Australia, including the following:  We may disclose your personal information to service providers who assist in fulfilling your orders at our retail and online stores, or to suppliers involved in wholesale transactions.

Our related bodies corporate;
Our data hosting and other IT service providers;
Other third parties.

Security

We retain personal information for as long as necessary to fulfill the purpose for which it was collected, including any legal or reporting obligations related to retail and wholesale transactions.
We take reasonable steps to ensure your personal information is protected from misuse and loss and from unauthorised access, modification or disclosure. We may hold your information in either electronic or hard copy form. Personal information is destroyed or de-identified when no longer needed.
As our website is linked to the internet, and the internet is inherently insecure, we cannot provide any assurance regarding the security of transmission of information you communicate to us online. We also cannot guarantee that the information you supply will not be intercepted while being transmitted over the internet. Accordingly, any personal information or other information which you transmit to us online is transmitted at your own risk.

Links

Our website may contain links to other websites operated by third parties. We make no representations or warranties in relation to the privacy practices of any third party website and we are not responsible for the privacy policies or the content of any third party website. Third party websites are responsible for informing you about their own privacy practices.

Passive Information Collection

In the context of our online retail store, we may collect information on your shopping preferences, items added to your cart, and other data to enhance your shopping experience.
As with many commercial websites, we may also collect information that tells us about visitors to the website. This may include, for example, information about the date, time and duration of your visit and which pages of our website are most commonly accessed. Certain types of this information can be passively collected using various technologies, including but not limited to, cookies, unique device identifiers, web beacons, navigational data collection (log files, server logs and clickstream data). Some of these technologies are outlined below. By accessing our website generally, including through a link in an email, you consent to the collection of such information where it is personal information.

Clickstream Data

Each time you visit the website, our server collects some anonymous information, known as “clickstream data”, including the type of browser and system you are using, the address of the site you have come from and move to after your visit, the date and time of your visit, and your server’s IP address.
We may collect this information for statistical purposes to find out how the website is used and navigated, including the number of hits, the frequency and duration of visits, most popular session times. We may use this information to evaluate and improve performance of the website.

Our websites use cookies to track your preferences and improve your shopping experience by offering personalized product recommendations and promotions. You can manage your cookie preferences through your browser settings.
This website uses cookies to improve your experience. A “cookie” is a piece of information that our server may send to your device when you visit the website. The cookie is stored on your device, but does not identify you or give us any information about you.
A cookie helps us to recognise you when you re-visit the website and to co-ordinate your access to different pages on the website.
With most Internet browsers, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored. If you want to do this, please refer to your browser instructions.

Contacting us

If you have any questions about this privacy policy, any concerns or a complaint regarding the treatment of your privacy or a possible breach of your privacy, please use the contact link on our website or contact our Privacy Officer using the details set out below.
We will treat your requests or complaints confidentially. Our representative will contact you within a reasonable time after receipt of your complaint to discuss your concerns and outline options regarding how they may be resolved. We will aim to ensure that your complaint is resolved in timely and appropriate manner.
Please contact our Privacy Officer at:
Privacy Officer Azabu Management Pty Limited (ACN 657 658 010)
Post: 2 Minna Close, Belrose NSW 2085  E
mail: marketing@azabugroup.com.au

Changes to our privacy policy

We may change this privacy policy from time to time. Any updated versions of this privacy policy will be posted on our website. Please review it regularly. The updated privacy policy will apply from the time of the posting on our website.
This privacy policy was last updated on 16 September 2024.